For bookkeepers, AP teams & accountants
Convert invoice PDFs to one Excel sheet — batch, reconciled
Drop a pile of vendor invoices and get back a single, column-aligned line-item sheet. Each invoice’s line items are added up and checked against its printed total, so the numbers you import are numbers you can trust. Export to Excel, CSV, or a QuickBooks- or Xero-ready file. Free, no signup, processed in memory.
Drop your invoice PDFs here — as many as you like
or browse your files · PDF up to 4 MB each
Processed in your browser session · never stored · we don’t OCR
Drop your invoices
Drag in one file or fifty. They never leave the request — no upload bucket, no queue, no account.
We read every line & reconcile
Descriptions, quantities, unit prices and amounts are pulled into clean columns — then each invoice’s lines are summed and checked against its printed total.
Download your way
Export a consolidated Excel workbook or CSV, or a QuickBooks or Xero import file. Flagged invoices are called out so you know exactly what to glance at.
Extract line items from a stack of invoices, not one at a time
Closing the month means turning a folder of vendor PDFs into rows in a spreadsheet. Doing it by hand is where evenings go: open a PDF, squint at the table, copy a description, retype a quantity, fix the decimal, move to the next file. This tool does the tedious part — batch invoice to spreadsheet — in one pass. Drop every PDF at once and it extracts the line items from each, vendor by vendor, into a single consolidated sheet you can sort, filter, and import.
What sets it apart from a generic convert invoice PDF to Excel tool is the reconciliation check. Most converters treat an invoice like any document: they flatten whatever text they find and hand you a grid. That’s how a line goes missing or a unit price lands in the wrong column, and you only notice when the books don’t tie out. Here, every invoice’s line items are added up and compared against the subtotal and total printed on the page. When they agree, the invoice is marked reconciled. When they don’t — an off-by-tax difference, a missing total, a layout we couldn’t fully read — it’s flagged, so invoice data extraction stays honest and you review one document instead of the whole batch.
The output is built for the next step, not just to look like a table. Numbers stay numbers and dates stay dates in the Excel workbook, which also includes a per-invoice summary tab and a “needs review” tab. For accounting software, there’s a QuickBooks invoice import CSV shaped as bills — one row per invoice with tax in its own column — and a Xero invoice import CSV with one row per line item. Map the columns once on import and the bills post without re-keying.
- Many vendor PDFs → one consolidated line-item sheet
- Line items reconciled against each printed total
- Multi-invoice PDFs split into separate invoices
- QuickBooks and Xero import CSVs, plus Excel & raw CSV
- Text-layer invoices read directly — no OCR guesswork
- Processed in memory, nothing stored, no signup
Questions, answered plainly
- Is my invoice data stored?
- No. Your PDFs are read in memory to pull out the line items, then discarded. We don’t write your invoices, the parsed rows, or your vendor names to any database or disk. Nothing is kept after you get your sheet.
- Which invoices work — and what about scans?
- Text-layer invoice PDFs — the kind your billing software, accounting tool, or vendor portal generates — convert cleanly. If you can select and copy text in the PDF, we can read it. Photographed or scanned invoices have no text layer, and we don’t OCR, so those won’t extract. We tell you plainly when a file can’t be read instead of guessing.
- What if one PDF contains several invoices?
- We handle it. A single PDF holding multiple invoices is split apart automatically — each invoice gets its own vendor, invoice number, line items, and reconciliation check. In the preview they show up as separate groups even though they came from the same file.
- What does “reconciled” mean here?
- It means we added up the invoice’s line items and confirmed the sum matches the printed total on the page (allowing for tax and shipping). That’s the check generic PDF converters skip — they flatten the table and hope. When an invoice doesn’t tie out, we flag it so you review one document instead of re-keying the whole batch.
- Can I import the result into QuickBooks or Xero?
- Yes. Alongside the Excel workbook and a consolidated CSV, you get a QuickBooks-shaped bill-import CSV (one row per invoice, tax in its own column) and a Xero-shaped CSV (one row per line item). Map the columns on import and your bills land without retyping.
- Is it free?
- Yes — free to convert, with no signup and no account. Drop your invoices, get your sheet. No per-page credits, no row limits.
Reconciling bank statements too? Convert a bank statement PDF to Excel.
Just need the transactions as a CSV? Convert a bank statement PDF to CSV.
More ways to convert
- ConverterConvert a bank statement PDF to clean CSV or Excel in seconds. Free, no signup, processed in memory and never stored.
- PDF to CSVTurn a PDF bank statement into a clean CSV with aligned date, description, amount and balance columns. Free, no signup, no row limit. Opens in Excel, Sheets and QuickBooks.
- To ExcelConvert a bank statement PDF to a real Excel .xlsx file: numbers stay numbers, dates stay dates, uncertain rows flagged. Free, private, built for reconciliation.
- vs ZamzarZamzar converts hundreds of file types; we read bank statements. Compare transaction-table accuracy, privacy, signup and price — and see when each tool is the right call.